How To Be Successful Working From Home

ricky August 10, 2023 Traveling Comments Off on How To Be Successful Working From Home 31 Views

How To Be Successful Working From Home – As the new coronavirus (#covid19) outbreak continues to spread, so, after controlling it, major technology companies and MNCs including Google, Amazon, Facebook, Twitter, etc. strongly recommend all their employees around the world to do the Work. From Home. After this ordeal, Zonka Feedback switched to a Work From Home culture and made working from home mandatory for all our employees. We have implemented various tools and virtual working models for our managers to manage work from home quickly. So, here we share 9 tips that can help managers manage a remote team. 1. Be Available & Be Flexible Availability and flexibility are the two most important considerations for managers when it comes to managing a remote team. There is no proper routine for working from home like in the office, so establishing a proper routine is essential when working from home. Nowadays, even real estate agents work remotely and manage time effectively. The change from the comfort zone to the work zone can be harsh for employees but if they have a well-established routine, they can easily resume work and manage their tasks effectively without losing productivity. Managers play an important role in establishing proper work routines. They should stick to the fixed timing so that their team can easily reach them. In addition to this, at the beginning of the day, managers should provide to-do lists to their employees that clearly define all the work managers want to do for the specific day. It helps the manager as well as the team members to streamline their work wisely. To achieve that you can use a time tracking tool, the purpose of which is to improve the productivity of your team. To manage your personal To-do list, find any suitable app on your phone (right at hand). Applications like Evernote, Trello, Monday, Collaborate are great for task management. 2. Be Responsive & Communicate Better Communication plays an important role in the right of a team from the development of the project to its implementation. The biggest disadvantage of WFH is the communication gap. But if we reach out to our coworkers and respond to them regularly, we can also accept this challenge. Being transparent in communication such as sending daily email updates will help you increase your team’s productivity as well. Keep yourself updated and give your work update to your manager after a certain time interval. Managers can also communicate with their team regularly through emails, communication websites, calendar invitations, UCaaS Providers, chat or calls. They can also use video conferencing tools to interact with their team members. We at Zonka Feedback have various internal collaboration and communication tools such as Zoom and Slack. Instant messaging platforms like Slack can be very useful to ensure smooth communication. Skype is also great for chats, voice calls, video calls, and screen sharing between team members. 3. Do Strategic Planning Proper planning can help you drive cost savings, flexibility and increase collaboration and productivity in work from home mode as well. Managers can use any project timeline template to strategize project objectives. If the manager and the teamwork according to the predetermined goals of the project, it will help them to identify the important result areas quickly and enable them to start doing things. With reference to strategic planning, managers can also set a deadline for a project. This deadline force helps the individual to work effectively and deliver work on time. ” If you don’t have enough time to manage all the processes, you can hire a virtual assistant to help you better manage time and keep up with all the tasks. Manage your Lists Do Project Planning with Task Management Tools At Zonka Feedback, we use Atlassian’s Jira to plan and run our projects 4. Manage your Project System Agile To manage a project system quickly, managers can deploy smart project management tools that enable them to track a team’s real-time workflow. Project management system tools like HubSpot, Zoom, and monday.com can help of managers to manage projects easily. Whether it is collaborating with project managers, managing sales and marketing activities or tracking content management systems, Z onka Feedback deploys various Project Management Tools such as HubSpot , Zoom, Intercom, and Jira to track real-time team workflow. As mentioned above, Jira is where we do our project planning and do all Sprint Planning. For Sales and Cont Marketing related activities, we use HubSpot. 5. Set Project Goals or Key Performance Indicators | KPIs For A Day Working from home for long periods of time can sometimes make your team members a bit lazy. Therefore, in this scenario, it is important that you set project goals or Key Performance Indicators (KPIs) for individual team members. This will help the team manager to measure the productivity level of each team member and take corrective actions to improve productivity if necessary. Set a time criterion for your team members to deliver a task. This, in turn, reduces the amount of pan out and increases individual productivity during WFH. Zonka Feedback managers set project goals and KPIs for each team member. This helps the manager to closely monitor the performance of each employee and identify the dynamics that lower the productivity level. Based on this, our managers take corrective actions to boost the morale of their team members and ensure positive results. We recently started using WebWork Tracker to log our work time and track activities. 6. Conduct Stand Up Meetings & Daily, Weekly Reporting Regular team interactions and collaborations will help you track your team’s workflow. It is the manager’s responsibility to get daily updates about the work. To achieve this, managers can hold standup meetings, ask their team members to share their weekly reports and conduct video conferences with team members to collaborate with team members. At Zonka Feedback, we have a daily virtual check-in and check-out process. Any device with which you can communicate is good for Daily Stand Ups and meetings. For text-based meetings, Slack is widely used, while for video conferencing, we connect to Skype. 7. Take Employee Feedback Regularly You can also use Employee Feedback as a key indicator of productivity, and employee satisfaction. This helps you ensure improved production, efficiency, and employee happiness. Moreover, it also helps you to improve the work culture. The best practice to understand employee perspective is to conduct regular Employee Feedback Surveys using Employee Feedback Software and get direct insights into employees’ perceptions of work culture, opportunity, facility, and loyalty. You can also reward them with certificates to improve their welfare. Use Zonka Feedback’s Employee Survey Software to measure employee feedback across all touchpoints in your company, increase communication, reduce employee turnover and create a great workplace culture! 8. Use of Right Tools and Equipment It is very important for organizations to check the availability of proper tools and equipment required in work from home mode. The right Work from Home Remote Productivity Tools will help team members work independently and manage their tasks efficiently. This, in turn, helps increase productivity and motivate team members to deliver positive results. Before choosing any tools and equipment, get a free trial first. 9. Consider Data Security Data Security is one of the biggest concerns when it comes to managing work from home. Along with your safety from #coronavirus, you must protect your company’s data and documents from hack attacks. To achieve ultimate data security, companies need to frame data and cyber-related guidelines and rules. Meanwhile, employees who perform WFH must adhere to each WFH cultural code and avoid using unsecured, public networks for work. When it comes to securing data, Zonka Feedback deploys various security software for data protection, for preventing any hack attack, and managing vulnerabilities and other risk factors with in relation to data security. Our IT management team strives to provide maximum security for other confidential data, cloud data, internal communication data, and backup data. In addition, we recommend a secure VPN connection, it will completely hide the identity and encrypt the data to save your business from any attack. With so many options online, even the cheapest VPN can guarantee good internet security. Data security is an important aspect when you work from home. To avoid, you should avoid randomly clicking on URLs received in any email. Also, always check the secured padlock and HTTPS when you open a website. SSL certificates such as RapidSSL certificates, comodo SSL certificates, DigiCert certificates, or any other recognized SSL certificates can be found when you click on a padlock in the browser. Use AirWatch, Keeper, SolarWinds RMM to manage your data security. Using these tips can help managers manage their work and team remotely. We do and they really work!

Experienced Content Writer and Strategist, in the IT industry